The amount spent by employees for the company's purposes needs to be reimbursed to the employees. The reimbursement must be done in a proper way. Expenses should be managed at the same time journals must be made. In the Odoo 15 Accounting module you can view and manage the employee expenses related accounting by selecting the Employee Expenses option from the Vendors tab. The existing employee expenses along with their statuses are displayed. You can view the details such as name of the Employee, Accounting Date, Expense Report, name of the Company, Next Activity scheduled, Total Amount, Status and Payment Status of the expense.

You can group the result according to the Employee, Department, Company, Date or Status.

New entries can be added by selecting the CREATE option. At the Expense Report Summary field, you can enter the name of the expenses made. Other information that has to be entered are name of the Employee, name of the employee’s Manager who is responsible for the approval of the expense reimbursement and name of the Company. At the Expense menu enter the Expense Date, Category, Description, Customer to Re Invoice, Analytic Account, Taxes, Amount Paid and Total amount in company currency. The Expense Lines can be selected from the configured expense lines or you can create new expense lines. At the Other Info menu insert the journal used when the expense is done at the Expense Journal field. Documents can be attached by selecting the Documents option.

After all the details are entered, you can submit the expense report to the manager by selecting the SUBMIT TO MANAGER button. The manager can further approve or refuse the reimbursement by evaluating the submitted report. When the employees use the amount from their personal funds upon the projects assigned by the organisation, then the company will have to re -invoice the expense to the employee. In Odoo employees can apply to the manager for the reinvoicing and after getting approved, the amount will be reinvoiced to the employee. Reinvoicing becomes easy while doing it with Odoo.


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